In the Calendar it is possible to perform the following actions:
filter classes by day, facility and area
see the details of a class and reservation availability
add notes about a class
book a class
mark the attendance
add to the waiting list
1. filter classes by day, facility and area
pick a facility
pick one or more areas
click on load
it is possible to adjust the calendar layout by right-clicking with the mouse on any spot of the calendar and select the desired option
on the left there is a list of all the activities with their corresponding colour. Each box corresponding to an activity shows:
the name of the course
the instructor (if assigned)
the number corresponding to the booking availability: e.g. 15 = 15 people can book the class
2. see the details of a class
Just click on the box with the name of the class and the system will provide the following details:
3. add notes about a class
Just type them in in the corresponding field and then click on Save Changes. If you have a look at the timetable now, you will see that an "i" has appeared in the box of the class. This indicates that some notes have been added to that class.
Type in the name of the attendee you wish to book in and click on add
6. mark the attendance
Tick the box under the letter P and click on Save Attendance
7. add a person to the waiting list
Click on Waiting List and type in the name of the customer. Then click on Save Attendance.
the customer can then be moved to the list of attendees or deleted from the waiting list (in case there is no more need to take part in the class) by clicking on the corresponding buttons.
Please note that once the customer has been moved to the list of attendees, the customer's name will still remain on the waiting list for record purposes. It is possible to distinguish people still on the waiting list from people that have been moved to the list of attendees by the different icons and by the different buttons.