List of topics

  1. pre-requisites
  2. how to plan the timetable of a course
  3. optional parameters
  4. how to carry on with the planning of other courses

1. Pre-requisites

Before proceeding with the planning of the course timetable, the following elements must be planned:

2. How to Plan the Timetable of a Course

Courses can be planned from Planning -> Courses -> Course Planning. 

In order to plan the timetable of a course, the following characteristics must be specified:

  1. season 
  2. activity
  3. sub-seasons (select one, more than one or all. Example: some activities can be planned month by month, so you can start by planning just the first month and continue with the planning of courses at a later stage)
  4. facility and area
  5. days of the week and time (it is possible to select multiple days if the courses take place at the same time on different days)
  6. capacity (maximum number of people allowed per class)
  7. tax

At this point there are two options: 

  1. click on Add to create the course/s (it/they will appear in the table at the bottom of the page) 
  2. before confirming the creation of the course it is possible to provide additional details (which are optional). In this case please read the following chapter.

3. Optional Parameters

Additional and Optional Details: after specifying the main details, there are "More Options" available:

  1. skills required for the course
  2. decide if a valid membership fee and/or medical certificate are required for the course 
  3. access control specifications: it is possible to specify how many minutes before the start of the class clients will be allowed access into the area where the course takes place. If early access is the same for all courses, please use the default settings (to know how to configure the default settings please refer to the Main Settings manual). Conversely, if the course that is being planned has different early-access rules compared to other courses, you can specify how many minutes before the start of the class people will be granted access into the area
  4. E-Commerce: make the course available for renewal or new purchase via the E-Commerce (please note that further parameters must be configured for online sales, see more about it here). 




There are some "Secondary Options" that can be specified:

  • notes
  • stored: the course will be unavailable in Front-Office windows but it will still be valid for people who have already enrolled
  • minimum number of participants (only for statistical purposes)

In "Other Collocations" it is also possible to split the course in more than one areas. 

Example: 

  • Main Activity = SWIMMING takes place in the POOL
  • Ancillary activity = WARMING UP takes place in the FITNESS AREA 15 minutes before going into the pool. 

This means that they are considered as a single course that takes up two or more different areas, therefore after planning the swimming course in the pool, it will be possible to click on Other Collocations before confirming the creation of the course and select the necessary filters to plan 15 minutes in the fitness area. Please refer to the following manual for the detailed procedure: Multiple-Area Planning.


4. How to Carry On with the Planning of Other Courses

To carry on with the planning of a new course

  • in a different area or 
  • in different days of the week or
  • at a different time or
  • with a different duration or capacity or
  • with a different tax or
  • with different skills

it will be enough to untick or change the previous values without having to start from the beginning (as detailed in the below example). If the new course

  • takes place in a different sub-season or
  • corresponds to a different activity

it will be possible to get back to the beginning of the page by clicking on the BACK button on the left of each section. 


Example: previously created course 

the picture below shows the characteristics of the new course that have been edited withouth having to start from the beginning.  To confirm, just click on Add and then carry on this way to create further courses of the same activity.


IMPORTANT: it will take at least 10 minutes to plan the classes of each course that has been created. For this reason we recommend to wait the necessary time to enrol people or book classes.


Please note that in the Course Summary it will be possible to edit the characteristics of individual courses or more than one. In that page it will also be possible to assign an instructor.


FAQ

  • How can I check the courses that I have planned? manual
  • Why are courses not visible on the Timetable? manual