List of topics

  1. introduction
  2. planning
  3. FAQ

1. Introduction

Closures prevent the system to plan activities during a certain period (e.g. Christmas break, maintenance...).

IMPORTANT: before planning the timetable of courses, it is necessary to plan closures. 

If courses are planned before closures, the latter will not be taken into consideration! 

Example: A swimming course takes place for the whole month of December on Tuesdays, but there won't be any classes on Christmas Day and Boxing Day-> if the closure on Christmas Day and Boxing Day is created after planning the swimming course, the system will plan classes on the 25th or on the 26th of December (if they fall on a Tuesdays).

2. Planning

To create a closure click on Planning -> Closures -> Add

Available closure types:

  • facility
  • area/s (first specify a facility and a drop-down list with all its areas will appear below)
  • suspend courses (classes of all courses will not take place during the closure)
  • suspend the availability of an operator (sick leave, maternity leave, annual leave).

Each closure requires the following details:

  • Type
  • Facility
  • Course
  • Operator
  • Description
  • Facility
  • First day of closure
  • Last day of closure
  • Closed from (hour)
  • Closed until (hour)
  • Store (the closure will be no longer active, but it will kept in the system for record purposes)

3. FAQ

The dates of the closure are wrong and courses have been already planned, but classes in the days of closure have not been created. How can I fix it? 

A closure prevents the system from creating classes in the period of closure. Since it is not possible to manually add classes, how is it possible to make the system plan classes in the period of closure that has been mistakenly planned?

It will be sufficient to edit the date of closure or store the closure.

Then from the Course-Summary section, the season must be selected to show the planned courses, select them and update the planning by clicking on Planning (on the right-hand side) -> Reschedule Selected Courses. This will prompt the system to create the rest of the classes.

How can I configure a closure for the whole day?

For closures that last 24 hours type 0:00 as starting time and 23:59 as end time.