In order to sell a didactic course, so that the customer will be enrolled onto all the classes of the selected period, you will have to open the user's profile and click on Sale -> Course from Planning. It is not possible to register enrolments without a user profile.

There are six filters available to perform the search:

  • mandatory filters:
    • activity
    • season
    • sub-season (the sub-season determines the duration of the course. The number of sub-seasons that can be selected depends on how the sale of the course was planned)
  • optional filters:
    • skills required for the course
    • trainer
    • tags (e.g. evening courses, off-peak courses... tags must have been assigned to the corresponding courses while planning).

Click on Find to display the search results. 

The availability of courses will appear in a table. If nothing comes up, it means that the timetable hasn't been planned for the selected activity/season/sub-season. 


 

What is the number next to each slot?

  • it shows the sum of how many people can still enrol on that day at that time (e.g. Saturday at 7AM the availability is 14, made up of 10 places for the beginner course and 4 places for the intermediate course). It goes without saying that if at the beginning the activity was filtered by skills, the exact availability will show for each slot 
  • if more than one sub-season is selected, the system will display the minimum availability (e.g. in the first trimester there are 5 available places and in the second just 10 -> the availability shown will be 5).

Once you have selected the desired slots (you can select more than one in case attendance is expected more than once a week) you can click on


At this point, the system will provide a summary of the selected choices and will further prompt the selection of the desired course/s in case there are multiple options available. 

In the picture below, there is an example ofthree courses available on Tuesdays and Thursdays at 7AM. 

This selection won't be suggested in case the necessary filters have been applied at the beginning of the sale procedure. Click on Confirm to carry on with the sale.

The system will show the cost of the enrolment. If there are no results, it could be due to mistakes in the planning. Please refer to the following manual: Why are prices not shown during the sale of a course? 

In case the course has already started, in order to avoid overcharging the client as they have missed previous classes, it is possible to specify the desired beginning of the validity before clicking on the Select button to confirm the sale. This is especially important in case the price of the course depends on the number of classes (in which case the word "variable" will be visible in the value column instead of the final price).

In the shopping basket, each course will have the corresponding price. If the price of the courses in the basket is 0£, please refer to the following manual: How come the price of the courses in the shopping basket is 0£?



Before confirming the sale, it will be possible to click on Options to change the price of individual courses, either by specifying it manually or by applying a pre-planned promotion (the system will automatically calculate the discounted price). 

It is also possible to specify the seller by clicking on the arrow next to the yellow button. Please note that sellers must be registered from Settings -> User Management.

Management of Enrolments when the Course has Already Started


It is possible to calculate the total price of the enrolment onto a course by including all classes, even those the customer has missed due to a late enrolment.


An additional option is to enrol the customer onto every class of the course, even in case of late enrolment. This is useful to enable the customer to catch up with the classes they have missed.

To activate these two options, it will be necessary to access the VAR portal and activate the below-listed options by clicking on Managed Environments -> View More -> Configurations -> Settings. In the search field, type in the corresponding code:

  • 10090 - Class price on all lesson. Doesn't care Enrollment date
  • 10091 - Booking all class lessons

    click on Modify to deselect the "use default value" box and click on YES. Then click on OK to save.


Notify the Seller that a Valid Membership Fee is Required for the Enrolment onto a Course


The system can automatically notify the seller about the requirement of a valid membership fee during the sale of a course. Please find more info here to activate the pop-up notification.